Organіzatsіya buhgalterskogo oblіku in the budget to install - Svіrko SV

Dodatok 4. Perelіk types dokumentіv scho stvoryuyutsya in dіyalnostі organіv derzhavnoї Vladi that mіstsevogo samovryaduvannya

HEAD ARHІVNE UPRAVLІNNYA at Kabіnetі Mіnіstrіv Ukraine PERELІK

Number 11 od 31.03.97 and approved by the order of m. Kyiv Main Archive Department

under the Cabinet of Ministers of Ukraine of 31.01.97, the number 11-a

Perelіk types dokumentіv scho stvoryuyutsya in dіyalnostі organіv derzhavnoї Vladi that mіstsevogo samovryaduvannya, іnshih SET, organіzatsіy of companies that, s vkazuvannyam strokіv zberіgannya dokumentіv

article number	Document type	Term storage of documents		notes
article number	Document type	institutions, organizations, businesses, the documents which have been supplied in the State Archives	institutions, organizations, businesses, the documents which have been supplied in the State Archives	notes
4.2. Accounting and reporting
308	Accounting reports and balance sheets of companies and the explanatory notes thereto:			* In the absence of annual - permanently
	a) the consolidated annual	Constantly	-	** In the absence of annual - 10 years
	b) annual	Constantly	10 years
	c) quarterly	3 years*	3 years**

309	Reports on financing:
	a) the consolidated annual	Constantly	-	* In the absence of annual - permanently
	b) annual	Constantly	10 years	** In the absence of annual - 10 years
	c) quarterly	3 years*	3 years**	*** In the absence of annual and quarterly - permanently
	d) monthly	1 year***	1 year***	**** In the absence of annual and quarterly - 10 years
310	The transfer, separation, liquidation balance sheets and application notes to him	Constantly	10 years
311	Minutes of meetings of committees to review and approve reports and balance sheets:
	b) annual	constantly	10 years	* In the absence of annual - permanently
	c) quarterly	3 years*	3 years**	** In the absence of annual - 10 years
312	Analytical tables on the development and analysis of the annual reports and balance sheets	Constantly	5 years
313	Correspondence to promote and clarify the balance sheets and reports	3 years	3 years
	Correspondence on the terms of the accounting and financial reporting	1 year	1 year

article number	Document type	Term storage of documents		notes
article number	Document type	institutions, organizations, businesses, the documents which have been supplied in the State Archives	institutions, organizations, businesses, the documents which have been supplied in the State Archives	notes
315	Source documents and annexes thereto, fixing the fact of execution of business transactions and are the basis for accounting records (cash, bank documents, notification of banks and transfer requirements, bank statements, work orders, timesheets, acts of acceptance, deposit write-off of property and materials, receipts and invoices for accounting of inventory, expense reports, and so on. n.)	3 years*	3 years*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision
316	Personal accounts:
	a) for the workers and employees, students	75 years - "B"	75 years - "B"	* After the payment of benefits and pensions; for one-time assistance - 1 year
	b) recipients of pensions and state benefits	5 years*	5 years*
317	Payment (cash-payment) statements (including machine-readable media)	5 years*	5 years*	* In the absence of personal accounts - 75 years
318	Inventory cards and registers of fixed assets	3 years*	3 years*	* After the liquidation of fixed assets

319	Power of attorney to receive amounts of money and material assets (including revoked power of attorney)	3 years	3 years
320	letters of guarantee	3 years	3 years
321	Accounting registries (general ledger, journals, orders, razrabotochnye table, and so on. N.)	3 years*	3 years*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision
322	Auxiliary and control books, magazines, catalogs, cash book, balance lists	3 years*	1 year*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision
323	Books account deposited wages, logs writs	3 years	3 years
324	Magazines, books, registration of invoices, cash orders, powers of attorney, payment orders, and so on. N.	3 years	3 years
325	Stubs, copies of orders, bills, invoices, bills, receipts, checkbooks, bills	3 years*	3 years*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision

article number	Document type	Term storage of documents		notes
article number	Document type	institutions, organizations, businesses, the documents which have been supplied in the State Archives	institutions, organizations, businesses, the documents which have been supplied in the State Archives	notes
326	Registers accounts payable	3 years*	3 years*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision
327	Reports on the income statement, expenditure and balances of precious metals, diamonds and their products	3 years	3 years
328	For information on the use of credits:
	a) annual	3 years	3 years
	b) quarterly	1 year	1 year
329	Information on fund accounting, limits wage and their distribution controlled, according to calculations by overspending and wage arrears, on deductions from wages, social insurance funds to pay vacation pay and severance pay, and so on. N.	3 years	3 years
330	The documents (minutes of meetings of the inventory commissions, inventories, reports, collation statements) Inventory	3 years*	3 years*	* Subject to the completion of the audit. In the event of any dispute, controversy, investigation files - stored until a final decision
331	Documents (copies of reports, extracts from the minutes, conclusions) in the payment of benefits and pensions, payment sheets disability from the Social Insurance Fund	It is not the need to be held	It is not the need to be held
332	Enforcement orders	It is not the need to be held	It is not the need to be held
333	Order-liability for goods received on credit, correspondence registration orders, commitments	It is not the need to be held	It is not the need to be held
334	Certificates submitted to the accounting department for payment of educational leave, receipt of tax benefits and so on. N.	It is not the need to be held	It is not the need to be held
335	Documents (certificates, acts, obligations, letters) on receivables, embezzlement, loss, theft	It is not the need to be held	It is not the need to be held
336	The documents (protocols, acts, reports) on revaluation of fixed assets	Constantly	Before the new reassessment
337	Acts revaluation statements and determination of depreciation	Constantly	Before the new reassessment

article number	Document type	Term storage of documents		notes
		institutions, organizations, businesses, the documents which have been supplied in the State Archives	institutions, organizations, businesses, the documents which have been supplied in the State Archives
338	Passports buildings , construction equipment	3 years*	3 years*	* Passports buildings, structures - monuments under state protection, all the time. ** After the liquidation of fixed assets

339	Observational case Supervisory buildings and facilities that are under state protection	Constantly	-
340	Correspondence on the certification of buildings and constructions	3 years	3 years
341	The documents (plans, reports, correspondence) to conduct documentary audits, control and audit work	3 years	3 years
342	Acts of documentary audits of financial and economic activities of organizations, documents (certificates, reports) to them	5 years	5 years*	* Subject to the completion of the audit. In case of disputes, conflicts, investigative and litigation - are stored until a final decision
343	Correspondence on the financial and economic activity (accounting for funds, the imposition and collection of fines, acceptance, delivery, write-off of property and so on. N.)	3 years	3 years
344	Records of inspections funds, correctness of tax collection and so on. N.	3 years	3 years
345	Treaties, agreements (economic, operating, labor and so on. N.)	3 years*	3 years*	* At the end of the terms of contracts, agreements, subject to completion of audit
346	register of contracts	3 years	3 years
347	Contracts on liability	5 years*	5 years*	* After the dismissal of the person in charge of the material
348	Signature samples (materially responsible persons)	It is not the need to be held	It is not the need to be held
349	Information on registration of public enterprises, institutions, organizations, cooperatives, small businesses, and so on. N.	5 years*	5 years*	* After the liquidation of enterprises, institutions, organizations
350	Estimated statements of contributions to various funds	3 years	3 years

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